Currently the formatting of the OLS1 participants section seems to be broken (code appearing where it presumably should not.
Screenshot below.

Windows 10 - Firefox/Chrome/Edge

The hyperlink of the roadmap mentioned under the get involved section of the website returns a 404.
Current Roadmap hyperlink: https://github.com/open-life-science/open-life-science.github.io/blob/master/roadmap.md

I noticed that the URLs on the Schedule page are wrong and throwing 404 errors.
I found that the weekly URLs that are mentioned are like https://openlifesci.org/week01 which should be https://openlifesci.org/ols-1/week01/

• Display correct author names (broken when we changed the people.yaml to use first and last names instead of names only)

  

• Use the date of the post instead of the last modified one (plugin not available on GitHub page and then not rendered online)

• Remove the green vertical bars when clicking on titles (CSS to tweak)

  

Add the questions from the MOL7 and collecte a few example.

surveys

The Subscribe to our announcements list link to google group in the footer section of website results in this following error

You do not have permission to access this content. (#418)

I have a copy of the one for MOL7 that we could use as example

[ ] Collect some of the Mozilla OL projects
[ ] Ask the experts and potential members

• Separate sponsors and partners online
• Disambiguate the roles of partners and add details of the sponsors before the next round

Given the choice in #33

My vote is with Easychair - it's free, will be familiar to many of our applicants, and allows mentors / "reviewers" to indicate conflicts of interest clearly.

My next best preference would be google docs :) apply on a google form, make notes and selections in a spreadsheet

• Document the website structure, how to modify the schedule or people
• Point in "The program itself" to the syllabi of OLS-1 and OLS-2

One of the great things about shared recordings is that others can follow along without being present at the cohort calls. In order to make our calls as accessible as possible,

How do I add captions?

Visit our YouTube captioning link and choose a video to caption! You can probably copy the existing transcript and just correct it where the auto-captions are bad.

We currently have several videos in need of transcription:

• Week 2 / Cohort call 1
• Week 4 / Cohort call 2
• Week 5 / Optional cohort call
• Week 6 / Cohort call 3

@bebatut I recall you saying it looked tricky to get email hosting running which makes sense, but I had a poke about and managed to set up email forwarding.

We should set up a collective email, e.g. [email protected] or something similar. Any preferences, @bebatut @malvikasharan ?

We'd have to set up a google group or something to distribute the email to all three of us since I think the email forwarding settings for out host are 1:1 mappings and can't send to groups, e.g. Email goes to [email protected] -> google group -> M, B, Y

Open Life Science is a mentoring & training program for Open Science ambassadors in Life Science

In this 15-week long personal mentorship and cohort-based training, participants (organisers, hosts, mentors and mentees) of this program will:

• share their expertise and gain knowledge essential to create, lead, and sustain an Open Science project
• connect with members across different projects, communities, backgrounds, and identities
• empower each other to become effective Open Science ambassadors in their communities

How to Get Involved

If you think you can help in any of the areas listed above (and we bet you can)
or in any of the many areas that we haven't yet thought of (and here we're sure
you can) then please check out our contributors' guidelines.

Please note that it's very important to us that we maintain a positive and
supportive environment for everyone who wants to participate. When you join us
we ask that you follow our code of conduct in all
interactions both on and offline.

Timeline

Before opening applications (deadline 25.10.19)

• Applications
  • Choose application platform (#33) (Yo to set up)
  • Create application forms (questions, etc) (Yo to set up)
  • Create review criteria (based on application forms) - Bérénice
• Comm
  • Write and publish blog post with Emmy - Malvika will draft, Yo will review with Emmy
  • Prepare email to send to mailing lists (list?), mentioning the pre-application webinar
  • Send emails to mailing lists - 28.10.19
  • Schedule the pre-application webinar
  • Tweet about the program 1 week before the application opens
  • Tweet about the application open
  • Create flyers

When applications are open (25.10.19-end of November)

• Comm
  • Talk at MozFest
  • Distribute flyers at MozFest
  • Tweet about the applications
  • Share on the website and tweet about our stories with MOL
  • Tweet about the pre-application webinar
  • Send reminder about the pre-application webinar
  • Talk at Biohackathon
  • Distribute flyers at Biohackathon
  • Open table at Biohackathon to discuss about the program and help with applications
• Recruitment
  • Recruit mentors/reviewers
  • Recruit experts

When applications are closed (end of November)

• Reviews
  • Send applications to reviewers
  • Send reminders for reviews a week before deadline
  • Check
• Comms
  • Send emails to selected candidates
  • Send emails to rejected candidates with invitation to submit next time
  • Add list of mentors on the website
  • Add list of experts on the website
  • Add list of projects on the website

Feel free to edit this issues with new tasks, add deadlines and assign people to task

• Add Logo
• Add info
• Schedule tweets

• Connect Gitter to the GitHub
• Slack in future?

• Ask in the interview
• Add in the application
• Add in the survey

Some suggestions:

• Etherpad (e.g. from the carpentries or software freedom conservancy - slightly problematic that we don't have our own)
• HackMD (My preferred choice, works nicely for Whitaker Lab calls but is there a learning curve?)
• Google Docs

@malvikasharan @bebatut what do each of you prefer? I'm fine with any but like HackMD the best of all the options- it's collaborative, easy to insert names, easy to see who edited what, and does have WYSIWYG controls at the top if people don't know markdown. It's also a nice sneaky way to teach people markdown by doing.

Berenice will add from her last review

Feel free to add suggestions here. I will update this comment with them.

Our participants will be able to:

• Describe and define the terms openness and open science
• Cite types of openness in science
• Design
  • Illustrate the need for a project, its vision, and its goals
  • Embrace and communicate the benefits of openness and how to strategically apply different open practices to their work
  • Work with openness in mind from day one
• Build
  • Setup a project repository on GitHub using best practices for enabling collaboration
  • Choose and apply open licenses appropriately
  • Identify and describe multiple pathways for contributors within their work
• Empower
  • Include a broad range of contributors in their work
  • Create and enforce a safe environment for participation
  • Promote the values of openness, open science and open leadership to empower others to lead and collaborate
• Lead an open project in science

this will help people set expectations fairly

We need to draft an announcement for the program that will eventually be posted to Mozilla Pulse & this language will appear in MOL promotions

It should include:

• Title (80 characters)
• URL
• Description: Simple, brief language works best. No jargon. (600 characters)

as information has been added to people.yaml

Hi,

All information about mentors and experts are listed in the _data/people.yaml. Some are missing for some people and we would love to have them to help us to assign mentors to projects and later to help mentors and mentees to find experts.

Mentors, experts,
We would love you to check your information (list of possible information below). You are listed by your GitHub username (using alphabetical order).

If anything is missing, you could:

• submit a Pull Request with the changes on _data/people.yaml,
• comment on this issue with the changes, or
• send us the changes by email at [email protected]

Thanks a lot

Possible information:

• first-name (required)
• last-name (required)
• twitter
• email
• website
• gitter
• orcid
• affiliation
• country (required)
• pronouns (required)
• expertise (What topics can you help others out with? list of keywords, required)
• life-science-expertise (What area of life science are you working on?, required)
• description (A sentence or three about you!, required)

• Ask OLS-1 participants
• Ask OLS-1 mentors
• Ask previously interested people

Extract some past MOL projects.

We could share our paths to MOL:

• Application
• What we learnt as mentee, outcomes on the projects, relationship with mentors, etc
  but also the general outcome on other projects and work
• Mentor path: program for mentor, feeling of beeing a mentor, what we benefit from having been a mentor
• Invited speaker at cohort call
• Expert?
• Cohort host?

It seems not clear the incentives for mentors.

We could emphasize:

• the mentoring training
• what mentors could gain from the program, in term of skills (it may help to get support from a manager and help dedicating more time

.. to display events to which we participates (talks, workshops, etc), with links to resources (slides, etc). It could be a way to keep track of them.

We could store the information in a YAML file in the _data folder, and display them as a table on a dedicated page linked on the header.

What do you think?

The draft is created in the communications folder of the organisers documents.

Mentioning the pre-application webinar

Which mailing list?

• SSI
• The Carpentries discuss channel (& newsletter)
• OBF
• Life Science Training slack
• Galaxy mailing list: developers, training
• de.NBI
• ELIXIR training platform
• Backofen lab
• SFBI (french bioinformatics mailing list)
• EMBL
• Turing Way newsletter

I think it could be great to update the landing page because it can be misleading for people unaware of the program. (Just happened with my PI 😅)

Here's some stuff that could be change to reflect the state of the program as of now:

• Change the Application section (from open to closed)
• Maybe change the verb tenses from future to present?

Another simple fix would be to redirect the landing page to https://openlifesci.org/ols-1?

In collaboration with Emmy: one side for her program, one side for our program

Waiting for logo #1 to use same colors, fonts, etc

Here are a few proposals for community aspects, please indicate if you would like to include them and leave a comment below if there are any modifications required in the content

Current tracks:

• Track: Technical-development
• Track: Culture-community

@yochannah has opened a PR with proposed contents #23

• pick a mailing list tool. Ideally an openish one that doesn't track people loads.

Things we may want lists for:

• public/general for people to hear when applications open
• eventually we'll want ones for ...
  • mentors
  • experts
  • mentees

• Ask the information needed in the people.yaml in the mentor/expert form
• Write a script to extract and format the people information from the form answer spreadsheet

following on from #24, potential mentors should be able to express and update their preferences - probably via google form? I'll check if this can also b emanaged in easychair first, given #33

as part of the open life science program, we'll want a logo of some sort for our projects. What should it look like?

• would be nice to reflect aspects of openness as well as life science
• something that would work well as a sticker and as an icon, so not too complex

All ideas welcome - I'm also tagging this with the Hacktoberfest label so newcomers are welcome to suggest ideas (and we'll send you some copies of the sticker if we use your design, of course!)

• Collect some ideas for projects
• Add examples of mentees we would like to see in the program

Current structure:

• Participation Guidelines
• How to treat each other
• Inclusion and Diversity
• Raising Issues

Feel free to add suggestions for content