To prevent growth of inactive users in the PIPS, the signup process will be converted into user-initiated signup. To achieve this, the following will be implemented:

• User creates their account and attach authorization form
  • Build a sign up form in the frontend. The required information will include: office, first_name, last_name, position, contact_number, email, and authorization form.
  • Require the attachment of an authorization form
• System acknowledges
  • The system sends an email to the user acknowledging receipt of the signup and informing them of the next steps and contact information.
  • User admin is notified (send email to [email protected]).
• Admin approves/ disapproves
  • In the admin panel, user managers can approve/deny the registration. Denied registration will be kept so users can re-apply. They need to add remark when disapproving registration.
  • The user receives an email informing them of the result of the signup process. This includes a login link.
• Accounts will be deactivated upon release of the guidelines prior to the next round of updating.
  • Add feature in the system to deactivate users upon the release of the updated guidelines.

The status of submission will be changed to:

Note: The review will only entail ensuring that all data fields have been complied and the required attachments provided. An initial screening process can also be established to streamline the review process. Example of screening would include the exclusion of GASS/STO PAPs.