hackforla / civic-opportunity Goto Github PK

Overview

Establish Project Templates.

Action Items

• Identify appropriate templates to use for your project
• Work with Project Team to use each Template as a focus guideline
• Iterate on Templates as necessary while seeking input from Leadership

Resources/Instructions

Overview

We need to fill team roles to start project.

Dependancies

Issue #3 Role definitions

Action Items

• PM
  • Identify which roles need to be filled and when (See #3 )
  • Input job postings for team into partner interface
  • Review partner deliverable with Bonnie and Abi
  • Interview candidates
  • Choose team
  • Onboard UX team member (ask them to lightly model process while they are experiencing it)
• UX and PM
  • Onboard with Bonnie and Ray
    • CfA/HfLA talk
    • Slack
    • Google Drive
    • GitHub

Resources/Instructions

Open Position Input Form
Generation Do Example

Overview

We need to setup a Western Region call for all Brigades in our Region.

Action Items

• Draft a message about having a monthly Western Region call (Setup a Google Doc in the Special Projects folder and link it to Resources below. This should be a poll that asks about Meetup times - 8am Wednesday, 6pm Friday, 4pm or later Saturday, 4pm or later Sunday. Purpose of poll is create a monthly Western Region call)
  • Get Bonnie to sign off on message
• Sign up for CfA Slack slack.codeforamerica.org
  • Join #brigade channel
  • Join #west-brigades channel
• Post message in West brigades channel
• Update spreadsheet with West brigade member handles
  • Invite members to West brigades channel (Annotate sheet)

Resources/Instructions

West Region Contact Directory - HfLA version
Google Drive for Special Projects

Overview

Identify all Special Project Coordinators and develop a coordination plan.

Action Items

• Send notice to Felipe and select date and time (9am PDT on Thursday August 13th, 9am PDT on Saturday August 15th)
• Host informational sessions
• Setup autoresponder from Civic Opportunity email account. This would communicate onboarding session schedule
• Have Felipe send out onboarding invitations
• Candidates will sign up for Slack
• Ray/Bonnie to gather candidate emails and add them to the Google Drive
• Candidates will fill out Roster
• Candidate will add comment to Issue that they want to be assigned to
• Bonnie will add candidates to GitHub
• Ray/Bonnie to assign candidates to issues accordingly

Resources/Instructions

Thursday Onboarding
Saturday Onboarding

Overview

VRMS (Volunteer Relationship Management System) needs to know details of weekly team meetings

Dependency

• When project card is on website

Action Items

• Notify VRMS of weekly team meetings once project card issue completed

Resources/Instructions

Overview

Chris Schmitz, a long time participant in the HfLA community, has a concept for a civic minded software project for us to review and discuss.

Action Items

• Read proposal
• Identify hfla team members that should participate in a round table discussion of the project
• Convene meeting of all appropriate parties
  • Identify next steps

Resources/Instructions

Proposal: Diversity Personas

Overview

We need to know the social media accounts for each project, so that the organization can tweet and retweet with projects to amplify the impact

Action Items

• See hackforla website for list of projects
• If they have a website, look there first for their social media accounts
• If they do not have a website, use their slack channels to reach out to them to find out what their social media links are if any
• Put a card on this repo for each project with its social media links: https://github.com/hackforla/hfla-media/projects/1
• Create a card for projects that don't have social media links and put them in the icebox.

Resources/Instructions

https://hackforla.org

Overview

We would like to gauge the HfLA interest level for the creation of a Product Management Community of Practice.

Action Items

• Review 1st Version Survey
• Incorporate Comments/Feedback
• Finalize Survey
• Send Survey Out to Product Group

Resources/Instructions

Community of Practice - Product Management Survey

Overview

Work with Partner to understand interface rules/experience to tailor our activities for max benefit and ease

Action Items

• Sent Davi an email to setup meeting to review interface
• Ask Davi about whether or not the HfLA Organization information should be embedded in the role description document or elsewhere? Could we see how it looks from a volunteers perspective? So we can know what is required.

Resources/Instructions

Overview

Create and test a manual process prior to digital product development.

Action Items

• PM
  • Model as-is process
  • Validate process
  • Create proposal for internal process to get needs from PMs in a way that is scalable and transparent
  • Review the proposal with Bonnie
  • Engage UX team member
• UX / PM
  • Review with PMs after sign-off
  • Revise
  • Test with a single PM/project
  • Revise
  • Test with multiple PMs

Resources

Project Recruiting Needs

Overview

Evaluate Calendly against Project requirements to determine suitability.

Action Items

• Identify projects
  • Code for America BOP UX Research
  • 311-data.org UX Research
• Consult @ John Ritchey about how they get emails onto a project board
• Gather requirements for projects
  • Multiple team members
  • Free or low cost
  • Single Dashboard
• Setup Google calendar and link w/ Calendly
  • Test out methodology
  • Review w/ Bonnie
• Upon success, get email address setup by Bonnie for [email protected]

Resources/Instructions

Overview

Who will this product be marketed to and how will they use it?

Action Items

Resources/Instructions

Overview

Action Items

Resources/Instructions

Overview

We need to build personas to confirm ongoing path forward.

Action Items

• Interview PMs to gather information necessary for persona creation focusing on requirement to fill open roles
• Evaluate other team members responsibilities in the role identification and specific needs (e.g. tech lead)
• Create additional personas if necessary
• Release dependency on Issue #6

Resources/Instructions

See Bonnie or Abi for introductions to other PMs

Overview

After reviewing the available cards, I am having a tough time calibrating how we will measure success for each week/month or months

Action Items

• I would like to clarify the goals for the month and how we can ensure we are meeting each milestone, so it is made clear to all team members the progress we are making towards the defined goals. We need to discuss this as soon as reasonably possible

Resources to help facilitate our conversation
https://medium.com/swlh/goals-vs-milestones-c1dcdbb1c708

Overview

Update the readme file so it is easy for new people joining to get up to speed

Action Items

• Review the readme file and identify what information is needed and applicable (put notes in comments below)
• Review the project one sheet and identify which of that information belongs in the readme.
• Apply changes to readme.

Resources/Instructions

Civic Opportunity One Sheet
Civic Opportunity Repository Readme

Overview

Hack for LA and Code for America are updating the Brigade Organizers Playbook

Action Items

Resources/Instructions

Brigade Organizers Playbook current version
BOP Extension Plan notes
GitHub Repository
CfA Google Drive for BOP working group

Related Issues

Set up Calendly

Overview

We need to recruit contributors for this project on an ongoing basis.

Action Items

• Keep team Recruiting needs up to date throughout life of project.

Resources/Instructions

Project Recruiting Needs

Overview

Create social media accounts for Civic Opportunity Project.

Action Items

• Twitter
• Instagram
• Facebook

Resources/Instructions

Civic Opportunity Twitter
Civic Opportunity Instagram
Civic Opportunity Facebook

Overview

Action Items

Resources/Instructions

Overview

Create a reusable project template that can be applied to Special Projects.

Action Items

• Identify items common to all special projects
• Label creation (all labels that will be needed)
• Add labels to specific templates

Resources/Instructions

Creating issue templates for your repository

Overview

Understand how GA and Mixed Panel is used for the creation of materials.

Action Items

• Reach out to @ John Ritchey to get understanding of how GA Model is setup for 311 Project
  • Document Process
• Champion the creation and delivery of workshops to educate other teams on getting this setup

Resources/Instructions

Overview

Provide collateral for the Hack for LA website.

Action Items

• Gather Items
  • 600 x 400 image
    • Alt image text
  • Name of project
  • Blurb about project
  • Links (github, slack channel url, Testing Site, Live Site, etc.)
  • Any resources for a Getting Started link (a link to a wiki, readme(s) or both)
  • What you are looking for skills wise
  • Status: Active
• Add project card

Resources/Instructions

See project cards on the hackforla.org website.

Overview

In order to fill roles for the project team, we need to create and test methodology with our partner.

Action Items

• First draft of identification of roles
  • Scrape requirements from Generation Do
• Provide information required for role descriptions
  • Include necessary language to foster diversity recruitment
  • Use the Project Recruiting Needs Doc to understand necessary roles
  • Reviewing with Bonnie
• Second draft
  • Send to Abi for comment
• Get HfLA subject matter experts to vet Role doc for feedback
• Submit pilot request

Resources/Instructions

Civic Opportunity Project - Bonnie
Civic Opportunity Project - Ray
form for submitting people/role fulfillment
Generation Do Example
General Role Definitions HfLA

Overview

Identify how we will measure and report user traffic.

Action Items

• Research and discuss options

Resources/Instructions

#22

Overview

We need more information on each project so that they can be managed by the special projects coordinator lead.

Action Items

• Turn this list into individual issues:
  • Coordinate all the Special Project Coordinators #32
  • Calendly #33
    • How flexible is it?
  • VRMS competitive Matrix hackforla/VRMS#1461
  • GA Modeling Analysis #35
  • Collabathon #36
  • Templates #37
  • BOP management #38
  • Medium Article (heart) #39
  • Revise GYR documents #40
  • Target list (areas of partnership: WHO,Cedars, Census, BID) #41
  • Structured Data Cohort Book List #42
  • Berlin - Racial Justice #43
  • Cfa Tech Support hosting recruitment #44
  • Emoji taxonomy badge project #45
  • Communities of Practice (UX and Product) #46
  • Nodoch (code for california) #47
  • Western Regional call #48

Overview

Develop Copy for the Civic Opportunity Project website.

Action Items

Content Strategist/Writer

• Refer to One-Sheet for Project Mission and Purpose
• Develop 1st draft of website Copy
• Review with Bonnie and Product Team
• Finalize Copy
• Work with Design Team to integrate into web design #50

Resources/Instructions

Overview

Establish a consensus on Project OKRs and propose a framework meeting these objectives.

Action Items

• Establish Project Objectives
• Establish Key Results deliverables for each Objective
• Review proposal with team
• Make changes/revisions to the proposal
• Finalize proposal

Resources/Instructions

What are OKRs?
Civic Opportunity Project OKRs
Civic Opportunity Initiatives
OKRs from 100 Automations
BOP WBs and OKRs

Overview

We need to make initial issues and milestones to cover all the proper processes for this project so that we focus on running fast and recruiting.

Action Items

• Reconcile our current issues with the issues from 100 Automations initial issue templates. Use this spreadsheet

Resources/Instructions

Product Management Process & Onboarding

Overview

Establish necessary Communities of Practice for various project roles.

Action Items

• Identify volunteers in UX and Product roles
• Compile volunteers into CoP Slack group
• Send out survey to Slack group to gauge availability and interest
• Use common availability to establish meeting cadence
• Host weekly (or bi-weekly) CoP

Resources/Instructions

Product Management Community of Practice - Survey Responses
UX/UI Community of Practice - Survey Responses

Overview

New member survey is built, although new members are not receiving it. Identify the right medium to share the survey and set up a process to facilitate dissemination & collection.

Dependency

100Automations/futureautomations#8

Action Items

• Research potential mediums for survey sharing & create proposal (and current process)
• Attain approval for proposed collection process
• Put process into place

Resources/Instructions

New Member Survey Link
Survey Comparison Board
Greet Bot

Overview

Action Items

Resources/Instructions

Overview

Action Items

Resources/Instructions

Overview

We need to build a team for the Civic Opportunity Project.

Action Items

• Review the roles document
• Identify initial list
• Add requirements to current needs doc

Resources/Instructions

General Role Definitions
Project Recruiting Needs

Overview

We need a Project board to manage all of the SP volunteers activities in order to maintain visibility.

Action Items

• Setup SP board using template project board.
• Add in all notecards for what each column means.

Resources/Instructions

Project Template Board

Overview

Get a Medium Article approved and posted on Social Media.

Action Items

• Align with team on article subject matter
• Work with team Content Strategist/Writer on copy
• Review 1st draft and get team feedback
• Implement feedback and Review final draft
• Get final approval from Leadership before posting online
• Publicize post project social media sites (Twitter, FB, Instagram)

Resources/Instructions

Overview

Each team member needs to be onboarded. This issue will be assigned to each new team member to check off each item.

Action Items

• CfA/HfLA informational talk
• Signup for Hack for LA Slack
• Get added to Google Drive
• Fill out Roster
  • notify Bonnie on slack so that you can be added to github.
• Bonnie to add new team member to GitHub
  • Accept GitHub invitation
    • setup 2FA authentication
    • mark membership public

Resources/Instructions

• Hack for LA Slack
• Special Project Coordinators Google Drive
• Hack for LA's GitHub 2FA guide page
• Special Project Coordinators team roster

Overview

Action Items

Resources/Instructions

Overview

Rolling Roster of team participants.

Action Items

• Ask Product Lead to add you to the google folder, by slacking them your Gmail address.
  • Add your info to roster. You do not need to fill in columns D and J-N.
  • @ mention to the PM when you finish, so they can get you onto GitHub.

Dependencies

• Setup Googlesheets Team Roster document

Resources/Instructions

Team Roster

Overview

Action Items

Resources/Instructions

Overview

Gather all items team members want to propose for this week's agenda.

Action Items

• Item for Abi
  • Review GitHub project cards and align on strategy
• Align on Civic Opportunity required team members #3
• Align on description verbiage for HfLA recruiting
• Project Imagery - Can we get someone to do this from HfLA?
• Discuss a weekly day/time to meet that will work for everyone

Overview

Bring on a Special Projects Coordinator to setup/coordinate Collabathon project deliverables.

Action Items

• Attend Wednesday team meetings (12pm PDT)
• Provide HfLA updates to organizer committee
• Ensure that other Special Project team members execute and complete assigned deliverables related to Collabathon
• Identify Collabathon event dates
  • Add Collabathon event dates to Bonnie's calendar
  • Add Collabathon event dates to HfLA calendar
• Aid in recruitment of Collabathon Product Manager

Resources/Instructions

General Role Definitions
volunteer match
Marketing Role Definitions

Overview

Manage issues and updates around the project mission to keep internal and external expectations aligned.

Action Items

• Review the document for updates or changes required now
• Share suggested edits with Bonnie and Abi
• Finalize current draft
• Create pdf
  • Have Bonnie give me a tutorial about adding documents to GitHub
• Publish document by adding link to project card

Resources/Instructions

Civic Opportunity One-Sheet

Overview

Establish Target list for areas of partnership

Action Items

• Research relevant partnerships
• Reach out to partners

Resources/Instructions

Overview

Identify/Create a standard process that can be automated with our partner org(s)

Action Items

• Establish Partnerships to pursue (Are we staying with Gen-Do?)
• Identify how candidate info will be received by HfLA (Airtable?)
• Automate this process so that we can get continuous talent without manual effort

Resources/Instructions

https://generationdoit.org/findintern
#11

Overview

Develop style guide for the overall navigation and visual appearance of the site.

Action Items

• Define a color guide
• Define a typography system
• Create key components

Resources/Instructions

Figma File

Overview

Action Items

Resources/Instructions

Overview

We need an MVP for team and org visibility into process.

Dependencies

• Persona development #7

Action Items

• Review personas
• Gather requirements from manual finding process
• Gather requirements from onboarding process
• Gather details around friction during the manual processes (anti-goals)
• Define ideal feature set
• Prioritize features by proof of concept, MVP and iterations

Resources/Instructions

Insert link to personas here

Overview

Write a one-sheet for the 100Automations project including milestones for the next 6 months.

Action Items

• Review VRMS one-sheet
• Review another project example one-sheet
• Produce First Draft of One-Sheet
• Prepare questions for review with Bonnie

Resources/Instructions

All Project One Sheets
VRMS Doc
Civic Opportunity Project One-Sheet

Overview

We need to create a structure for the Civic Opportunity Project Website

Action Items

• Product/UX/UI
  • Review Requirements w/ Design Team
  • Ideate on potential designs
• UX/UI
  • Create site map
  • Create a Project Logo
  • Review with Product
• Create style guide
  • Review with Product
• Build low-fi mock-ups
  • Get sign-off
• Build hi-fi mock-ups
  • Get sign-off

Resources/Instructions